Posted by On 14-12-2023

How to Organize and Label Your Stored Items for Easy Retrieval

How to organize and label your stored items for easy retrieval

Have you ever looked for something you stored a while ago only to waste hours of valuable time searching through endless boxes and turning your storage unit inside out to find it? 

We have all been there, but just one of these frustrating ventures should be enough to prove that, when it comes to storing your belongings, an unorganized storage unit is a disaster waiting to happen. 

The last thing anyone wants is to spend hours shuffling through boxes and removing hundreds of items, only to have to put it all back. Unfortunately, that is exactly what will happen if you do not put the right amount of effort and attention into properly organizing your storage unit. 

Although it may seem like a hassle to implement a system to keep everything organized, it will save you a ton of time in the long run by making it easy to find and retrieve things quickly. 

Even something as simple as using labels to indicate what is stored in your various boxes and bins can make a huge difference.

Best Practices for Labelling Stored Items

If you’re looking for storage in Richmond Hill, whether you’re choosing a new unit or organizing your current one, it’s a good idea to take this time to get organized. 

When you are ready to start, using labels is one of the easiest and most effective ways to do so. The following are some of the best practices to follow when adding labels to items for storage:

1. Use temporary labels

Labels are not just helpful as a finishing touch once you have everything in your storage unit arranged; they can also be incredibly useful during the organization process. When you are still figuring out the best places to put different categories of things, use temporary labels to avoid reopening boxes repeatedly because you keep forgetting what is within.

The best tactic for temporary labelling is using sticky notes, as they can be easily removed when you are ready to add more permanent labels.

2. Make effective labels

If you want your labels to serve their intended purpose, you need to be able to read them easily. 

Therefore, avoid using fonts that are too fancy or too small when creating each label. Large block letters are typically the easiest to read quickly and efficiently.

3. Use colour coding for ultimate organization

One of the best ways to add an extra element of organization to your labelling is to implement a colour coding system. 

Whether you use different colours of tape or stickers to create the labels, or different-coloured markers to write them, you can differentiate between various categories of items with designated colours. 

For instance, you might want to label all of your boxes containing important documents with blue, while using yellow to label boxes that contain holiday decorations, and red to indicate boxes with tools.

What are some other ways to improve the organization of your storage unit?

Aside from using labels, there are a number of other methods to maximize the organization of your storage in Richmond Hill. In fact, combining various techniques is the best way to ensure that you can always find what you are looking for when you need to retrieve something from storage. 

The following are some other approaches to storage unit organization that are definitely worth considering:

1. Systematize the placement of boxes

When you have many boxes and bins to fit into your storage unit, it is necessary to be strategic in deciding where to place everything. 

Usually, it makes the most sense to place boxes containing items you will need to access the most frequently in the front or near the unit door, so they are always accessible.

It also helps to group boxes that contain items of a similar nature, as this will make finding specific items easier later on.

2. Keep safety in mind

As you organize the placement of various boxes, it is often a good idea to use vertical space and stack things or place them on shelves. However, you should take the weight of these items into account. 

Generally, it is best to place the heaviest things lower to the ground and the lighter items higher. Placing heavy things up high can be a safety hazard because if one of these bins ever falls on you during a search, you could get seriously hurt.

3. Create a map

Once everything is arranged in your storage unit, draw up a map for your reference later. Sometimes, months or even years might go by before you need to enter your storage unit again, and you might forget where you placed certain items. 

However, if you have a map of your storage unit on hand, it will show you exactly where everything is kept so that you can find what you need right away.

How Abacus Self Storage Can Help You Keep Stored Items Well-Organized

Being able to find your stored items easily is not just about implementing good organization habits like strategic labelling; it is also necessary to have a storage unit that is spacious and easily accessible to facilitate this kind of organization.

If you require storage in Richmond Hill and want a unit that will be easy to organize, Abacus Self Storage can certainly assist. 

We are conveniently located and accessible from anywhere in Richmond Hill in no time at all. We also offer rental storage units in various sizes to suit your needs, no matter what they are.

You can store your belongings in our units with confidence, knowing they will be kept safe and secure thanks to our tight security and well-lit facility. 

Our units are also clean and temperature-controlled, so when you return to retrieve items, everything will be exactly as you left it. If you are still determining what kind or size of storage unit you require, a storage expert from our team will gladly help you. 

For more information about all the features of our storage facility or to learn about the various sizes of storage units that we have to offer, call Abacus Self Storage at 289-807-1033 or contact us here.


“Just rented a storage locker from Abacus Self Storage. They are well organized , courteous, well organized and efficient. The locker is spotlessly clean and I am very pleased with the... Read More

Elyse Pomeranz

“My girlfriend and I are moving into a new place together and we had to find a secure, affordable and convenient storage facility to store our belongings, while we are transitioning to a new... Read More

Scott and Ola, Scottola

“Very knowledgeable and helpful staff. One stop shop to buy all packing and moving supplies. Very clean, bright and secure storage facility, that can be easily accessed. Would highly recommend to... Read More

Jodi M
Abacus has been helping customers meet their storage needs over many years.

The people in our testimonials are amongst the thousands of people that Abacus has had the privilege of serving since 1999. Some of these customers have taken the time to give us feedback, both personally and in written reviews, on their experience at Abacus, and for that we are most grateful.


Learn More About Abacus Self Storage in the Greater Toronto Area!

What is the price, and are there any promotions?

Our affordable prices are always set to deliver great value. Further, we regularly run promotions to give our customers the best deals on self-storage.

What should I do if my administrative/personal information has changed?
If your contact information (phone, email, address) changes, please let us know as soon as possible. If you are moving, be sure to change address for utilities, telephones, etc. Organize a checklist related to your move. The post office has special forms for address changes.
What do I need to do if I want to vacate my unit?
Give 1 week notice when the unit is being vacated.
Do I need reservations on a storage unit?
Inquire about advance reservations, to help ensure that a properly sized storage unit will be available when you need it. At Abacus, we do not charge for making advance reservations.
What should I be aware of when renting a storage unit?
Take time to review the storage agreement, as it is your protection while in storage.